Email notifications allow you to automatically receive emails whenever a new Google Form response is submitted. You can customize the email template, add CC and BCC, choose a different reply-to address and more.
With a few add-ons, you can automate your form submission workflows and use your responses in creative ways. These 9 creative uses for Google Forms email notifications can help you streamline your processes and stay on top of your data.
1. Collect Feedback
Google Forms allows you to collect a variety of feedback and information. This can be useful in many different settings. Teachers use forms to survey student reading interest or collect class participation data. Libraries can create forms to collect patron library card data. Companies use forms for event registrations, customer surveys, and lead generation.
The email notifications feature allows you to receive an e-mail when someone submits a Google Form. This can help you keep track of responses without having to log in to Google and check the Results Sheet frequently. For example, if you use a Google Form to collect book recommendations for students, when a student submits the form you can immediately start looking up their suggestions.
With the premium version of Google Forms you can customize the email subject line and message body with dynamic form fields. You can also specify a schedule for when you would like to receive notifications and close your form automatically after a specified number of submissions.
2. Collect Email Addresses
Email notifications are an excellent way to keep track of form responses and ensure that all relevant people have a copy of the latest data. With the email notification for google forms add-on, you can automate this process by sending automatic email responses to one or multiple recipients as soon as a new response is received.
To set up this workflow, simply create a question in your form asking for the respondent’s email address. Enable email notifications for this question by clicking on the three vertical dots and selecting Get email notification every time a new response is submitted. If you want to verify the email addresses of your respondents, enable the Verified option in the settings. This will require your respondents to sign in with their Google account before submitting the form, thus helping you to avoid fake and invalid email addresses.
3. Create a Survey
There are many occasions where you may need to use a Google Form to collect feedback, product or service reviews, event registrations or quizzes. It’s important to keep track of responses promptly, which requires timely email notifications.
Using addons for Google forms can save you time by automating some of the most repetitive tasks. For example, if you have a form for people to sign up for an event, you might want each person’s chosen timeslot to be automatically added to a calendar or a spreadsheet.
With the help of the addon Booking Calendar, you can do just that! The addons can also help you cut back on small, menial tasks with features such as auto-analysis of responses, generating a report and sending out emails based on form results. By default, you can also get notified when there are new or changes to existing submissions. This can be especially useful for surveys and other data collection processes.
4. Create a Quiz
Whether you are an educator or business owner, you can create online quizzes for a variety of purposes. For example, you could create a form to collect opinions on your blog posts.
Another great use for online quizzes is to help students prepare for tests and assessments. You can even use a form to set up a flipped classroom where students watch a video and answer comprehension questions.
When creating a Google Forms quiz, you can add any question type that you want. For example, you can include a checkbox field that allows users to select as many answers as they want. Or you can add a dropdown field that displays all of the answer options as a menu. When you’re done with your quiz, you can also customize the email notifications for it using an auto-responder email template. You can edit the text in the email template or upload a custom image.
5. Create a Poll
Whether you want to take the temperature of a group, collect opinions, or run a quick poll, Google Forms is a great tool for creating and sharing surveys. Plus, a quick glance at the “Responses” tab shows all responses and makes it easy to track trends over time.
If you’d like to receive email notifications for every new submission, add the Email Notifications or Form Approvals add-on to your Google Form. Both apps enable you to customize email notification workflows, specify multiple email recipients, automatically include form response edit links in emails, use dynamic form fields and more.
When using the Form Approvals add-on, you can also route form submissions to designated approvers, accelerating decision-making and improving workflow efficiency. This is particularly useful if you need to collect feedback on products, services or processes from your team or clients. You can even automate your approval workflow based on specific conditions, such as a certain form answer or submission date.
6. Create a Survey with a Timer
Using the free Google Forms, you can create email notifications that notify you and your form respondents whenever responses are received. But if you want more flexibility, consider using add-ons to transform your forms into workflow tools. For example, Form Publisher makes templates Google Docs documents or PDF files for your form results and shares them via email. It can also sort your form entries into different sheets automatically based on questions or conditions.
You can also use a countdown timer to limit the amount of time that your respondents have to answer all of the questions in your survey. This feature is useful for conducting online tests or when your surveys contain video or audio clips that must be watched or listened to before respondents answer the questions.
7. Create a Survey with a Calendar
If you’re a small business owner who needs to collaborate with others on forms, you can use add-ons like Google Sheets to set up email notifications that include responses from all collaborators. This way, you can keep track of all the responses to your form and see how you’re doing in real-time.
Another great way to get more out of Google Forms is to use dynamic fields to customize your form for each respondent. For example, if you’re collecting signups for your nonprofit’s volunteer program, you might need to display different questions based on whether the person signs up as a driver or cook.
You can also use add-ons to automatically shuffle question answers for a randomized order or rank options for a more legitimate and fair survey. And if your Google Form includes a File Upload question, you can also create dynamic barcodes and QR codes to enable recipients to instantly access their uploaded files.